Takes 20 minutes. No pressure, just a clear automation plan.
New leads come in from Zillow, Facebook, Google, referrals… but response is slow, follow-up is inconsistent, and the best prospects slip away. Agents get busy, ISAs get overloaded, and your calendar never quite fills the way it should.
Leads go cold before you ever reach them
No rhythm, no system, just "when I have time"
Copying, pasting, updating CRM stages by hand
Good weeks, bad weeks, no clear cause
RealFlow fixes the leak with a single system:
Instant response → Structured qualification → Smart routing → Booking → Follow-up.
Sleek, reliable automations that plug into your existing tools—not another shiny object to manage.
New leads get a friendly, branded response within seconds—24/7. Email, SMS, or DM, matched to how they reached you.
AI asks the right questions to separate browsers from serious buyers and sellers, then routes hot leads to the right agent or ISA.
Appointments are booked directly into your calendar, reminders go out automatically, and your CRM stays up to date without manual data entry.
We map your lead sources, response workflow, and CRM stages. You'll see exactly where automation can create the most impact.
You receive a clear workflow diagram, implementation plan, and investment range—based on your current tools.
We connect your lead sources, AI, CRM, and calendars. Then we monitor performance and refine for better speed, show rates, and conversions.
Ready to see your own workflow mapped out?
Book a Free AI Automation AuditWhether you're on Follow Up Boss, kvCORE, Sierra, BoomTown, HubSpot, or something else—RealFlow plugs into your stack.
Zillow / Realtor.com leads
Zillow pushes the lead into FUB → instant AI “speed‑to‑lead” text → AI qualifies intent and timeline → hot leads auto‑assigned and booked into your calendar, with pipeline stage updated.
Facebook / Instagram leads
FB lead forms sync to FUB → instant thank‑you text with a next step → AI captures price range and area → tags and routes the lead to the right agent.
Facebook / Instagram leads
FB leads sync to kvCORE → instant SMS response → AI qualification → smart routing → booking → tags updated.
Website registrations
New registrations trigger instant welcome text → AI captures buyer/seller intent → saved search created → follow-up sequence initiated.
Google PPC leads
PPC leads enter Sierra → instant response → criteria capture → saved search → follow-up automation.
Zillow leads
Zillow leads sync → instant text → qualification → routing → booking → notes sync.
Website registrations
New registrations → instant welcome → intent detection → booking → notes sync.
Referral leads
Referral leads tagged → instant personalized response → qualification → routing → booking.
Any CRM
Zapier/Make bridge → consistent stages/tags → reporting → instant response → qualification → booking → CRM updates.
On your audit call, we’ll map the exact version of this workflow for your team.
No. Automation handles speed‑to‑lead, basic qualification, and routing. Your people handle high‑trust conversations, showings, and closings. RealFlow makes their work easier and more effective.
Yes. If there’s a native integration, we use it. If not, we bridge with tools like Zapier/Make and a clean data model so your pipeline stays accurate and manageable.
Most teams can launch a focused pilot—one lead source to booking—in days, not months. Full systems depend on complexity and access to your tools.
That’s the point. RealFlow is built to remove manual tasks, not add more tools to your plate. We handle the build, show you the controls, and stay available for adjustments.
We start with the free audit, then a scoped build (often 2–4 weeks), followed by a light optimization/maintenance phase. Pricing scales with complexity and team size.
Book a free AI Automation Audit and get a custom workflow plan for your team's lead flow, tools, and goals.
Book a Free AI Automation AuditNational availability. Built remotely, tailored to your market and stack.
